2003 Athlete Registration
Club Import Procedures

All clubs must be using Team Manager for Windows version II Earlier versions will NOT work for the 2003 registration year.


Procedures
  1. Update to most current version - perform all necessary maintenance.
  2. Open your Team Manager club database.
  3. Click on Athletes
  4. Enter or update your athlete information (See note regarding "Transfers" at the bottom of this page.), including the registration information (affiliation, disability & ethnicity), and the contact information (address & phone - email if available). Please be thorough, full middle names when known, use the legal first name (put nick names in the preferred name field).

    [Note: Changes made after the registration is submitted (including preferred name) or meet entries submitted for the new season will cause delays in the pre meet registration reconciliation process and may cause multiple name records to be created in the searchable data base on the pvswim.org website.]
  5. If you have not already done so make sure the USA-S ID number has been updated to the current 14-digit format. Please make sure to follow the USA-S guidance for determining this value.
  6. Complete this process for all athletes to be registered at this time.
  7. Close the athlete tab.
  8. Click on File, Export, Registration
  9. Follow the directions to create a diskette.
  10. Email that file as an attachment to the PVS Registrar
  11. Label the diskette with the provided labels and make a copy of the diskette to retain for your records.
  12. Click on Reports, Administrative, and Registration - Print all pages. Keep a copy of the batch report for your records and one for the PVS Administrative Office.
  13. Figure your registration amount on new and renewing athletes only. The registration fee for PVS athletes in 2002 is $50 per athlete.
  14. Include a copy of the batch report with the diskette and check to be mailed to the PVS Administrative Office. Please use the provided return labels and mark your envelope "Registration"
  15. Cards will be printed and returned with a batch report.

Transfers

Always input transfers in a separate batch. (Remember, "Transfers" are only valid from team to team or LSC to LSC within the current registration year.) Transfers from outside the LSC must be in a separate batch from Transfers within the LSC (PVS team to PVS team). When transferring an athlete from outside the LSC please note the athlete name, previous club and LSC, and last date of competition in the body of the email for verification purposes. The fee for transfering an already registered athlete is $1 per athlete.


 Other

If you have any questions please contact the PVS Administrative Office via email at pvadmn@pvswim.org or via voice at 301 840-5955.

Please note you may use either the 2003 registration form available on the PVS Web Page (which we hope will be available shortly), the one created by the Team Manager program, or the originals printed by USA Swimming. Please make sure to retain a copy of these completed forms. They will be needed if a challenge to a registration should be raised. DO NOT send them to the PVS Administrative Office.

Updated; August 31, 2002