POTOMAC VALLEY SWIMMING
BOARD OF DIRECTORS MEETING
OFFICIAL MINUTES
ATTENDANCE: Board Members: Jim Garner, Austin Auger, Art Davis, Mark Faherty, Frani Hess, John Hirschmann, Dan Jacobs, Bill Marlin, Don Riedlinger, Ron Whalen; Non-voting Board members: Janet Auger, John Ertter, Boots Hall, Linda Klopfenstein.
CALL TO ORDER: The meeting was called to order at approximately 6:57 pm by Jim Garner, General Chair.
AGENDA: Jim provided the Board with a proposed Agenda.
APPROVAL OF MINUTES: A motion was made and seconded to approve the minutes of the September 27, 2006 meeting. The motion passed with one abstention, Don Riedlinger.
OUTSTANDING FINES: Pending receipt of payment of an outstanding fine for entering four swims that did not meet the qualifying times at the 2006 PVS Senior SC Championship Meet, the Board requested that Art Davis, Administrative Vice Chair, notify the PVS Registrar to not process the club's 2007 club registration until notified to do otherwise.
TRAVEL REIMBURSEMENT FOR PVS ATHLETES PARTICIPATING IN 2006 CONOCOPHILLIPS NATIONAL CHAMPIONSHIPS: The Board was advised that requests had been received to provide travel assistance support to six PVS clubs on behalf of fifteen athletes. All athletes had satisfied the requirements in order to be eligible for reimbursement. One was submitted on a "College" appeal basis. The Board approved payment of $450 per athlete to the appropriate clubs for these athletes.
TRAVEL REIMBURSEMENT FOR PVS ATHLETES PARTICIPATING IN 2006 USA SWIMMING JUNIOR CHAMPIONSHIPS: The Board was advised that requests had been received to provide travel assistance support to seven clubs on behalf of sixteen athletes. The Board was advised that three athletes had not satisfied the requirements in order to be eligible for reimbursement. A motion was made, seconded and unanimously approved to deny reimbursement for these three athletes. Thereafter the Board approved payment of $250 per athlete to the appropriate clubs for the approved thirteen athletes.
TRAVEL REIMBURSEMENT FOR PVS ATHLETES PARTICIPATING IN 2006 US PARALYMPICS NATIONAL CHAMPIONSHIPS: The Board was advised that requests had been received to provide travel assistance support to two clubs on behalf of two athletes. It was noted that the travel reimbursement requirements for this meet had inadvertently never been published on the PVS website. One athlete for whom support was requested had satisfied the 9/6 requirement of the SC season in the absence of having this information. A motion was made, seconded and unanimously approved to approve payment of $450 per athlete to the appropriate clubs.
PVS CRITERIA FOR SWIMMER WITH A DISABILITY AWARD: Prior to the meeting, the Board had received a proposal for PVS Criteria for Swimmers with a Disability Award. A motion was made, seconded and unanimously approved to adopt the criteria effective with the 2006-07 season.
AMENDMENT TO PVS ENTRY TIMES AND CRITERIA FOR DISTANCE FREESTYLE MEETS / EVENTS: The Board was advised that the distance times and criteria rule did not provide a "safe harbor" for swimmers who could be expected to swim the event within 15 minutes for 1000Y/800M or 25 minutes for 1650Y/1500M thus potentially prohibiting qualified swimmers from competing. The Board granted the Distance Coordinator the authority to use his discretion, when provided with satisfactory evidence by an athlete's coach, to permit a swimmer to enter an event as well as to determine the appropriate seeding placement. Marlin, Hirschmann and Riedlinger were authorized to develop specific language.
OUTREACH REQUEST REGARDING THE FORMATION OF A DIVERSITY TEAM: The Board reviewed a request that had been sent regarding the possibility of the formation of a PVS Diversity Team for competition in a meet in Goldsboro, NC, Memorial Day Weekend 2007. The Board endorsed the concept in principal and requested Don Riedlinger and John Hirschmann to obtain further information how such a team might be conducted and how support might be provided.
PVS SUPPORT FOR PVS CLUBS HOSTING ZONE OR SECTIONAL MEETS: The Board deferred action as no immediate requests are anticipated. It indicated it felt that it would be best that any such support request be addressed before a prospective bid is submitted to the zone. The Board requested that the Strategic Planning Committee investigate the matter and report back.
PVS ATHLETE'S BEHAVIOR AT 2006 EASTERN ZONES AGE GROUP LC CHAMPIONSHIPS: The Board reviewed written documents pertaining to what was alleged to have occurred. While no action was recommended to be taken against the athlete at this time, the Board determined that there was a need for it to review the steps and the promptness by which it enforces the PVS Code of Conduct. The Board also requested that the rights of the head coach and/or zone team manager to take prompt disciplinary actions under the Amateur Sports Act be clarified.
SELECTION OF NEW SAFETY COMMITTEE CHAIRMAN: The Board had been informed that Dave Macedonia had resigned his position as Safety Committee Chairman. The Board unanimously approved the recommendation of the General Chairman to select Peter Nichols as his replacement.
POLICY REGARDING MINIMUM OFFICIALS AT PVS MEETS: Having received concerns that some PVS meets may have been conducted without a sufficient number of Officials to provide for fair and equitable competition, the Board wished to go on record with the following statement:
Except at Distance meets, it is the expectation of the PVS Board of Directors that all PVS sanctioned meets be conducted with no less than 4 certified deck Officials (Referee, Starter, 2 Stroke & Turn Judges), as well as sufficient table workers and the required number of Timers, which depends upon the timing equipment being used.
SUBMISSION OF OFFICIALS' SIGN-IN SHEETS: In recognition of the importance of accurately tracking officials actually working at PVS sanctioned meets, a motion was made, seconded and unanimously approved to refund $20.00 per meet to PVS host clubs that submit Officials' sign-in sheets for all sessions. Approval to grant the refund will be issued by Jim Thompson.
NEXT BOARD MEETING: The Chair announced that its next Board meeting will be held at McLean Community Center on Wednesday, November 8th at 6:30 PM.
ADJOURNMENT: The Meeting was adjourned at approximately 9:47 PM.
Respectfully submitted,
Janet Auger
PVS Administrative Assistant