AMENDED NOVEMBER 1, 2004 TO
CHANGE MAXIMUM ATHLETES PER TEAM ENTRY RULE


CASSEL'S WINTER CLASSIC

December 16-19, 2004

Sponsored by Potomac Marlins Swim Team

Sanctioned by USA Swimming through Potomac Valley Swimming
Sanction # PVC-05-16

Meet Director Bill Marlin
3212 Allness Lane
Herndon, VA 20171
571-334-0987
coach_bill@verizon.net
Location George Mason University
4400 University Blvd
Fairfax, VA
703-993-3939
Meet Hotels Courtyard By Marriott (2.0 miles from the pool)
11220 Lee Jackson Hwy Fairfax, VA
(703) 273-6161

Residence Inn (4.3 miles from the pool)
12815 Fair Lakes Pkwy Fairfax, VA
(703) 266-4900

Fairview Park Marriott (8 miles from pool)
3111 Fairview Park Drive, Falls Church, VA
(703) 849-8692
Schedule Thursday warm-ups: 4:00 p.m. - 4:50 p.m. Meet at 5:00 p.m.
13 & Over warm-ups for Friday, Saturday & Sunday: 6:30 a.m. to 7:50 a.m. Events 8:00 a.m.
12 & Under Warm-ups for Friday, Saturday & Sunday: 11:30 a.m. to 12:20 p.m. Events 12:30 p.m.

Two courses will be used each day for all prelim sessions. Boys in one course and girls in the other course.
13 & Overs in the morning, 12 and Unders in the late-morning.

Finals Warm-up: 4:20 to 5:20 PM Events 5:30 PM
Awards

All 14 & under events will receive medals for 1st through 8th place for individual events and 1st through 3rd place for relay events. Places 9th to 16th will receive ribbons.

High point awards will be presented to first and second place boys and girls in each age group and the open category.

Award will also be given to the first place Team.

All 15-18 events will receive medals for 1st through 3rd place for individual events and 1st through 3rd place for relay events. Places 4th to 8th will receive ribbons.
Eligibility Open to all invited registered Potomac Valley athletes and invited USA Swimming athletes.
Rules Current USA Swimming rules shall govern the meet.

There are no Qualifying Time Standards for this meet, BUT...All teams are limited to 80 swimmers max. regardless of age or sex. The meet will be as fast as coaches want to make it. Teams are encouraged to bring their top male and female swimmers in each age group.

A contestant may participate in only his or her own age group events or in open events which are open to all ages.
Contestants may enter as many events as they wish but must scratch down to a maximum of seven (7) individual events by Friday morning with no more than three (3) individual events per day. Swimmers shall compete at the age attained on the first day of the meet.

All Distance event entries must also submit proof of time for events 500 yards and longer.

Entries in longer distance events may need to be limited due to time constraints. If necessary, it will be done based on the verifiable entered seed time.

Individual Events

All 10 & under events are trials and finals and will will have one (1) heat in the finals sessions, except the 500 freestyle which will be timed finals.

All 11-12 individual events will have a "B" final and an "A" final heat, except the 400 IM and the 500 free which will be timed finals. The "A" final will be swum first.

All 13-14 and Open individual events will have a "B" final and an "A" final heat, except the 1000 free. The "A" final will be swum first.

The 1000 and 500 freestyle and 400 IM require positive check-in.

13-14 and Open distance events will be swum combined, age groups will be scored separately.

The 13 & Over 1000 freestyle, 11-12 500 freestyle and 400 IM and 10 & U 500 freestyle will be swum fastest to slowest.

Relay Events All Relays are timed finals.

All Relays will be swum fastest to slowest.

All 200 yard relays will be pre-seeded.

A team may enter only two (2) relays per relay event.

Only the fastest heat of the 13-14 and Open 800 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Friday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 medley relays will be swum during the finals session. All other heats will be swum at the conclusion of Saturday's preliminary session.

Only the fastest heat of the 13-14 and Open 400 free relays will be swum during the finals session. All other heats will be swum at the conclusion of Sunday's preliminary session (prior to the distance events).
Inclusion Policy for Swimmers with a Disability PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition.
Time Trials There will be no time trials conducted at this meet.
PVS Check-in Policy For those events requiring positive check-in, athletes (or coaches for relay events) shall designate their intention to swim the event on the forms provided at the scratch table. Athletes who have not checked-in prior to the specified time will be scratched from the event. Athletes who have checked-in, have been seeded, and fail to swim the event will be barred from their next scheduled individual event, unless excused by the Referee.
PVS Scratch Policy If you do not wish to swim in the Final, you may "Scratch" from the event by following the proper procedure:

· You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers for "A" finals or "B" finals, if scheduled.

· You may declare an intent to "scratch." You must fill out and sign a PVS Finals Scratch Slip within 30 minutes of the announcement of qualifiers, marking the appropriate space for "intent." You must confirm this intent on the PVS Finals Scratch Slip within 30 minutes after the conclusion of your last preliminary event of the day or you will be automatically scratched.

If an athlete fails to properly scratch from an event and does not appear for the Final event, they "shall be barred from further competition for the remainder of the meet".
Scoring Individual: 20 17 16 15 14 13 12 11 9 7 6 5 4 3 2 1
Relays: 40 34 32 30 28 26 24 22 18 14 12 10 8 6 4 2
Warm-Up The prescribed Potomac Valley Swimming warm-up procedures and safety policies will be followed. The meet director may determine the structure of the warm-up, including times and lane assignments.
Supervision Coaches are responsible for the conduct of their Swimmers and Families and for cleaning up their team areas. Only athletes, USA Swimming certified coaches, and deck officials are permitted on the pool deck. Working Coaches & deck officials are required to display their 2004 or 2005 USA Swimming card Parents not working the meet as a deck official, volunteer lane timer, or other meet position are not permitted on deck.
Admission There is no admission charge.
Programs The entire meet program will be available for $10.00. Finals programs each night will be available for $2.00.
Officials All certified officials wishing to volunteer to work this meet please contact the Potomac Marlins Officials Chairman, Jim Van Erden at: jim.vanerden@cox.net prior to December 12th, 2004. Please include your club affiliation, certifications held, and sessions you wish to work. Officials assigned to this meet should sign in at the computer table at the start of warm-up. Certified officials who have not been contacted should volunteer their services to the Referee.
Seating Due to the limited pool deck space, Officials, USA Swimming Registered Coaches and Swimmers only will be permitted on the pool deck.
Warning Any club or individual that enters an unregistered athlete, falsifies an entry in any way, or permits an unregistered swimmer to represent them, will be fined by PVS the sum of $100.00 and no further entries will be accepted from that club until the said fine has been paid.
Entries Entries may be sent via e-mail.

1. Entries must arrive by the due date and time.

2. Include with your commlink file one (1) report by name and one (1) by event. Create these reports in Team Manager and save as Word for Windows files.

3. In the body of your e-mail provide entry numbers (girls, boys, totals). Include contact information (e-mail, phone, officials contact).

4. Send e-mail to coach_bill@verizon.net

Entries may be sent via mail/express mail/ etc.

Computer disk entries (Hy-tek) are encouraged. Disk entries require one (1) meet entry report by name and one (1) by event from Team Manager. Entries may also be submitted on a PVS Master Entry Sheet. All entries must included a completed "Entry Cover Sheet."

Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "16mm121604.zip", (NOW POSTED) unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

Coaches will be provided with National Relay Slips at the meet.

No late/deck entries are permitted for this meet.

The meet director will not accept phone or fax entries.

If using a mail service (Fed Ex, UPS, etc.) sign the waiver allowing the service to leave your entries without requiring a signature.

Entries that are incomplete, submitted on incorrect forms, or lacking the phone number of a responsible club official will not be accepted.
Fees Fees for individual events are $5.00, relays are $10.00.

Each participating Club is requested to remit one check to cover the entry fee for the entire team. Do not send cash. Make checks payable to POTOMAC MARLINS. Entry fees are due with entries.
Entry Deadline The entry dead line is 5:00 p.m., Wednesday, December 1, 2004.

Important: The above date is the deadline for clubs to submit their entries to the Meet Director. Therefore, clubs usually set an earlier deadline to receive entries from their swimmers. Check with your club for this information.
Send Entries To Bill Marlin
3212 Allness Lane
Herndon, VA 20171

E-Mail entries will be accepted. Send electronic entries including meet entry reports to:
coach_bill@verizon.net
Important: Meet Directors are requested to acknowledge receipt by return e-mail within 24 hours. Clubs submitting entries that do NOT receive an acknowledgement should contact the Meet Director by other than e-mail to confirm receipt.
Entry fee check must be sent ASAP


Thursday, December 16th, 2004 @ George Mason University
Warm-up 4:00 - 4:50 p.m. Events at 5:00 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER

1
13 & Over 1000 free
2
3 11-12 500 free 4
5 10 & Under 500 free 6

Note:
Friday, December 17th, 2004 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
7 13-14 200 free 8
9 Open 200 free 10
11 13-14 400 IM 12
13 Open 400 IM 14
15 13-14 100 fly 16
17 Open 100 fly 18
19 13-14 50 Back 20
21 Open 50 Back 22
23 13-14 100 breast 24
25 Open 100 breast 26
27 13-14 800 free relay 28
29 Open 800 free relay 30

Note:
Friday, December 17th, 2004 @ George Mason University
Warm-up 11:30 - 12:20 p.m. Events at 12:30 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
31 11-12 200 free 32
33 10 & U 200 free 34
35 11-12 200 IM 36
37 10 & U 200 IM 38
39 11-12 50 fly 40
41 10 & U 50 fly 42
43 11-12 200 back 44
45 11-12 50 breast 46
47 10 & U 50 breast 48
49 11-12 400 free relay 50

Note:
Saturday, December 18th, 2004 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
51 13-14 50 free 52
53 Open 50 free 54
55 13-14 200 breast 56
57 Open 200 breast 58
59 13-14 100 back 60
61 Open 100 back 62
63 13-14 50 fly 64
65 Open 50 fly 66
67 13-14 500 free 68
69 Open 500 free 70
71 13-14 400 medley relay 72
73 Open 400 medley relay 74

Note:
Saturday, December 18th, 2004 @ George Mason University
Warm-up 11:30 - 12:20 p.m. Events at 12:30 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
75 11-12 400 IM 76
77 10 & U 50 free 78
79 11-12 50 free 80
81 10 & U 100 breast 82
83 11-12 100 breast 84
85 11-12 200 fly 86
87 10 & U 50 back 88
89 11-12 50 back 90
91 10 & U 200 medley relay 92
93 11-12 200 medley relay 94

Note:
Sunday, December 19th, 2004 @ George Mason University
Warm-up 6:30 - 7:50 a.m. Events at 8:00 a.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
95 13-14 100 free 96
97 Open 100 free 98
99 13-14 200 back 100
101 Open 200 back 102
103 13-14 50 breast 104
105 Open 50 breast 106
107 13-14 200 fly 108
109 Open 200 fly 110
111 13-14 200 IM 112
113 Open 200 IM 114
115 13-14 400 free relay 116
117 Open 400 free relay 118

Note:
Sunday, December 19th, 2004 @ George Mason University
Warm-up 11:30 -12:20 p.m. Events at 12:30 p.m.
GIRLS EVENT NUMBER EVENT BOYS EVENT NUMBER
119 11-12 200 free relay 120
121 10 & U 200 free relay 122
123 11-12 200 breast 124
125 10 & U 100 free 126
127 11-12 100 free 128
129 10 & U 100 back 130
131 11-12 100 back 132
133 10 & U 100 fly 134
135 11-12 100 fly 136
137 10 & U 100 IM 138
139 11-12 50 100 IM 140
141 11-12 400 medley relay 142

Note: