AMENDED SEPTEMBER 28, 2003 TO ADD
POSTAL SERVICE ENTRY MAILING ADDRESS


HARVEST MOON INVITATIONAL
OCTOBER 11-12, 2003
9, 10, 11, 12 YEAR OLD GIRLS AND BOYS

SANCTIONED BY UNITED STATES SWIMMING THROUGH POTOMAC VALLEY SWIMMING
SPONSORED BY THE TOWN OF HERNDON AND HERNDON AQUATIC CLUB

SANCTION #PVC-04-02

MEET DIRECTORS: KERSTIN SEVERIN 703-709-0881      703-787-7303 EXT. 130
TERESA RODRIQUEZ 703- 787-7303 EXT. 130
MEET LOCATION: HERNDON COMMUNITY CENTER
814 FERNDALE AVENUE
HERNDON, VA. 20170
703-787-7300
DIRECTIONS: FROM I-495 NORTH OR SOUTH, TAKE DULLES ACCESS ROAD TO HERNDON/CHANTILLY EXIT. TURN RIGHT ONTO CENTREVILLE ROAD. CONTINUE THROUGH SIX LIGHTS; AT FERNDALE AVENUE, TURN LEFT. CONTINUE TO HERNDON COMMUNITY CENTER ON THE RIGHT.
SCHEDULE: SATURDAY AND SUNDAY      OCTOBER 11 & 12
9, 10 GIRLS & 11, 12 BOYS      WARM-UP: 6:30 - 7:50 AM      EVENTS: 8:00 AM
9, 10 BOYS & 11, 12 GIRLS      WARM-UP: 12:00 - 1:20 PM      EVENTS: 1:30 PM

Special Note: There are NO relay events in this year's meet.
ELIGIBILITY: OPEN TO ALL POTOMAC VALLEY REGISTERED ATHLETES AND INVITED USA SWIMMING ATHLETES. SWIMMERS SHALL COMPETE AT THE AGE ATTAINED ON THE FIRST DAY OF THE MEET. AN ATHLETE MAY ONLY COMPETE IN HIS OR HER OWN AGE DIVISION. ENTRIES WILL BE LIMITED TO 2400. ENTRIES WILL BE ACCEPTED ON A FIRST COME FIRST SERVED BASIS WITH PREFERENCE GIVEN TO CLUBS ENTERED LAST YEAR.
INCLUSION POLICY FOR SWIMMERS WITH A DISABILITY PVS and host clubs along with their Meet Directors are committed to the Inclusion Policy as adopted by the BOD. Athletes with a disability are welcomed and are asked to provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete’s coach) is also responsible for notifying the session referee of any disability prior to the competition.
RULES: CURRENT UNITED STATES SWIMMING RULES SHALL GOVERN THE MEET.

ALL EVENTS ARE TIMED TRIALS. A CONTESTANT MAY ENTER NO MORE THAN THREE EVENTS PER DAY, OR SIX EVENTS FOR THE MEET. TIME CONSTRAINTS MAY ALSO REQUIRE LIMITING THE NUMBER OF EVENTS THAT ARE SWUM.
WARM -UP: THE PRESCRIBED POTOMAC VALLEY SWIMMING WARM-UP PROCEDURES AND SAFETY POLICIES WILL BE FOLLOWED. THERE WILL BE TWO FORTY (40) MINUTE WARM-UP SESSIONS. TEAMS WILL BE NOTIFIED OF THEIR WARM-UP ASSIGNMENTS.
OFFICIALS:All certified officials wishing to volunteer to work this meet please contact the HACC Officials Chairman, Jim Thompson, 703-435-3124, jimthompson5802@aol.com prior to October 5. Please include your club affiliation, certifications held, and sessions you wish to work. Officials volunteering should sign in at the recording table prior to the start of Warm-ups. Certified officials who have not previously advised of their availability may volunteer their services to the Referee at this time
TIMERS: PARTICIPATING CLUBS ARE REQUIRED TO PROVIDE TIMERS IN PROPORTION TO THEIR ENTRIES. THE NUMBER OF TIMERS BEING COMMITTED MUST BE INCLUDED ON THE CLUB MASTER ENTRY. THE NUMBER OF TIMERS REQUIRED WILL BE ADJUSTED WHEN WITH CLUB PROVIDING OTHER OFFICIALS. ACCEPTANCE OF THE CLUB ENTRY IS BASED UPON COMPLIANCE WITH THE ABOVE. HOST CLUBS ARE REQUIRED TO PROVIDE ONE TIMER PER LANE.
SUPERVISION: COACHES ARE RESPONSIBLE FOR THE CONDUCT OF THEIR SWIMMERS AND FOR CLEANSING UP THEIR TEAM AREA.
TEAM AREA: TEAMS WILL BE HOUSED OUTSIDE THE POOL AREA BECAUSE OF LIMITED DECK SPACE. THE AREAS THEY WILL STAY ARE AIR-CONDITIONED; THEREFORE, APPROPRIATE CLOTHING SHOULD BE WORN TO MAINTAIN BODY WARMTH.
WARNING: ANY CLUB THAT ENTERS AN UNREGISTERED ATHLETE, FALSIFIES IN ANY WAY, OR PERMITS AN UNREGISTERED COACH TO REPRESENT THEM, WILL BE FINED THE SUM OF $100.00 AND NO FURTHER ENTRIES WILL BE ACCEPTED FROM THAT CLUB UNTIL THE SAID FINE HAS BEEN PAID.
ADMISSION: THERE IS NO ADMISSION CHARGE. PROGRAMS FOR EACH SESSION WILL BE AVAILABLE FOR $2.00 EACH. WORKING OFFICIALS AND COACHES RECEIVE A FREE PROGRAM.
AWARDS: MEDALS FOR FIRST THROUGH THIRD PLACE AND RIBBONS FOR FOURTH THROUGH EIGHTH PLACE WILL BE AWARDED IN INDIVIDUAL EVENTS.

PLAQUES FOR FIRST PLACE ONLY WILL BE AWARDED FOR EACH SEX AND EACH AGE GROUP FOR THE FOLLOWING TWO CATEGORIES:

THE HARVEST MOON FULL MOON AWARD
THE CHAMPIONSHIP SCORED WILL BE BASED ON THE ACCUMULATED TIMES FOR THE FOLLOWING SIX EVENTS: 200 INDIVIDUAL MEDLEY, 200 FREESTYLE, 100 FREE, 100 BACK, 100 BREAST, AND THE 100 BUTTERFLY. THE SWIMMER MUST LEGALLY SWIM ALL SIX OF THE ABOVE EVENTS TO BE ELIGIBLE.

THE HARVEST MOON HALF MOON AWARD
THE CHAMPIONSHIP SCORED WILL BE BASED ON THE ACCUMULATED TIMES FOR THE FOLLOWING SIX EVENTS: 100 INDIVIDUAL MEDLEY, 100 FREESTYLE, 50 FREE, 50 BACK, 50 BREAST, AND THE 50 BUTTERFLY. THE SWIMMER MUST LEGALLY SWIM ALL SIX OF THE ABOVE EVENTS TO BE ELIGIBLE.
FEES: FEES FOR INDIVIDUAL EVENTS ARE $4.00. . EACH CLUB IS REQUESTED TO REMIT ONE CHECK TO COVER THE ENTRY FEES FOR THE ENTIRE TEAM. PLEASE DO NOT SEND CASH. TELEPHONE ENTRIES WILL NOT BE ACCEPTED. LATE (DECK) ENTRIES ARE $10.00 PER INDIVIDUAL EVENT AND MUST BE SUBMITTED NO LATER THAN 30 MINUTES PRIOR TO THE FIRST EVENT OF EACH SESSION; AND WILL ONLY BE ACCEPTED IF THE ENTRY LIMIT HAS NOT BEEN REACHED.
MEET ENTRY PROCEDURES: General Instructions:
  • Entires may be submitted (1) manually, (2) by sending a disk to the meet direcrtor or (3) via e-mail.
    • Follow the instructions under the appropriate heding below. The immediately following rules apply regardless of method chosen.
    • Each club is requested to remit one check to cover the entry fees for the entire team. Please put the club name on the entry check (if not a club check) and note the number of entries. Please do not send cash. Meet directors have been instructed not to accept telephone or fax entries.
    • Entries not submitted on the required forms, not complete, not legible or not in the required electronic format, will not be accepted and will be returned. The Meet Director will not be held responsible if there is no time to properly resubmit the entry.
    • Individual or unattached entries will only be accepted by manual entry sent to the address listed below.

    • Optional: Before preparing your entries, events for this meet can be downloaded and then imported into team manager. (download "02mm101103.zip", unzip it and then go to team manager/file/import/meet events). To download as a file, you may need in Netscape to right click on the mouse and select "Save Link as" and with Microsoft Explorer right click on the mouse and select "Save Target As"

      The file may also be requested directly from the Meet Director, Kerstin Severin.

Manual Entries:
  • Manual entries must be submitted on the PVS master entry sheet. Also submit a completed "entry cover sheet". Signature and phone number of a club official must be included with entry for validation of entries. .
  • There will be a $1.00 surcharge per athlete for manual entries of 10 or more.
Disk Entries:
  • Submit the Hy-Tek commlink II file along with an "entry cover sheet." The team manager meet entry report files must also be sent one by swimmer and one by event. The name and phone number of the club representative submitting the email must also be included.
E-mail Entries:
  • Club E-mail entries will be accepted provided the transmission time is prior to entry deadline.
  • Attach one report by event, one by name (save as Word for Windows in Team Manager)
  • Attach commlink file
  • In body of e-mail give total number of splashes (men, women, total entry) and contact information (name, phone, e-mail address)
  • Remember to also send entry fee check via USPS
  • Clubs submitting by email should submit entries to Kerstin Severin pool430@comcast.net, in the subject heading type, "2003 Harvest Moon - ****" with the club's initials substituted in place of the asterisks.
DEADLINE: THE MEET MANAGER MUST RECEIVE ALL ENTRIES FOR THIS MEET NO LATER THAN
5:00 P.M., TUESDAY SEPTEMBER 30, 2003.
CHECKS: CHECKS SHOULD BE MADE PAYABLE TO: TOWN OF HERNDON
SEND ENTRIES TO: KERSTIN SEVERIN

(Fed Ex,UPS, etc)
HERNDON COMMUNITY CENTER
(Fed Ex,UPS, etc) 814 FERNDALE AVENUE
HERNDON, VA 20170

(USPS only) P.O.Box 427
Herndon, VA 20172-0427

pool430@comcast.net
REMINDER: Entry fees are due with each club's meet entry. Unpaid fees will be reported to the PVS Administrative Office at the conclusion of the meet. No further entries will be accepted from clubs for future meets until all entry fees are paid in full by the club to the meet director.


SATURDAY PROGRAM OCTOBER 11, 2003
9,10 GIRLS & 11,12 BOYS      WARM-UP: 6:30 - 7:50 AM      EVENTS: 8:00AM
9,10 BOYS & 11,12 GIRLS      WARM-UP:12:00 - 1:20 PM       EVENTS: 1:30 PM

GIRLS EVENT # EVENT BOYS EVENT #
1 9 YR. 200 YD. FREESTYLE 2
3 10 YR. 200 YD. FREESTYLE 4
5 11 YR. 200 YD. FREESTYLE 6
7 12 YR. 200 YD. FREESTYLE 8
9 9 YR. 100 YD. INDIVIDUAL MEDLEY 10
11 10 YR. 100 YD. INDIVIDUAL MEDLEY 12
13 11 YR. 100 YD. INDIVIDUAL MEDLEY 14
15 12 YR. 100 YD. INDIVIDUAL MEDLEY 16
17 9 YR. 100 YD. BACKSTROKE 18
19 10 YR. 100 YD. BACKSTROKE 20
21 11 YR. 100 YD. BACKSTROKE 22
23 12 YR. 100 YD. BACKSTROKE 24
25 9 YR. 50 YD. BUTTERFLY 26
27 10 YR. 50 YD. BUTTERFLY 28
29 11 YR. 50 YD. BUTTERFLY 30
31 12 YR. 50 YD. BUTTERFLY 32
33 9 YR. 100 YD. BREASTSTROKE 34
35 10 YR. 100 YD. BREASTSTROKE 36
37 11 YR. 100 YD. BREASTSTROKE 38
39 12 YR.100 YD. BREASTSTROKE 40
41 9 YR. 50 YD. FREESTYLE 42
43 10 YR. 50 YD. FREESTYLE 44
45 11 YR. 50 YD. FREESTYLE 46
47 12 YR. 50 YD. FREESTYLE 48


SUNDAY PROGRAM OCTOBER 12, 2003
9,10 GIRLS & 11,12 BOYS      WARM-UP: 6:30 - 7:50 AM      EVENTS: 8:00 AM
9,10 BOYS & 11,12 GIRLS      WARM-UP:12:00 - 1:20 PM       EVENTS: 1:30 PM

GIRLS EVENT # EVENT BOYS EVENT #
49 9 YR. 200 YD. INDIVIDUAL MEDLEY 50
51 10 YR. 200 YD. INDIVIDUAL MEDLEY 53
53 11 YR. 200 YD. INDIVIDUAL MEDLEY 54
55 12 YR. 200 YD. INDIVIDUAL MEDLEY 56
57 9 YR. 100 YD. FREESTYLE 58
59 10 YR. 100 YD. FREESTYLE 60
61 11 YR. 100 YD. FREESTYLE 62
63 12 YR. 100 YD. FREESTYLE 64
65 9 YR. 50 YD. BREASTSTROKE 66
67 10 YR. 50 YD. BREASTSTROKE 68
69 11 YR. 50 YD. BREASTSTROKE 70
71 12 YR. 50 YD. BREASTSTROKE 72
73 9 YR. 100 YD. BUTTERFLY 74
75 10 YR. 100 YD. BUTTERFLY 76
77 11 YR. 100 YD. BUTTERFLY 78
79 12 YR. 100 YD. BUTTERFLY 80
81 9 YR. 50 YD. BACKSTROKE 82
83 10 YR. 50 YD. BACKSTROKE 84
85 11 YR. 50 YD. BACKSTROKE 86
87 12 YR. 50 YD. BACKSTROKE 88